Import Fix: Course and Activity Settings

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Course and Activity Settings

There are some new settings in Course and Activity settings with this new Moodle server. Before working on other import fixes, go through the Course and Activity Settings first.

  1. Course Settings
  2. Glossary Settings
  3. Lesson Settings




Course Settings:

  1. Click the course you imported.

  2. Turn editing on by clicking the button in the upper right corner of this window. Editing needs to be turned on for Activity settings, not for Course settings.



  3. To access Course Settings, in the Administration box in the left column, click the Edit settings link.



  4. General Settings: Instructions for these settings are below the image.



    1. Course full name: You don't have the option to change this setting if this course is in the Miscellaneous category. This information is generated from our Student Information System. If you change this Course full name, a new course will be generated over night with the previous settings. If you requested that this course be manually created, if you'd like a different Course full name, enter it here.

    2. Course short name: You don't have the option to change this setting if this course is in the Miscellaneous category. This information is generated from our Student Information System. If you change this Course short name, a new course will be generated over night with the previous settings. If you requested that this course be manually created, if you'd like a different Course short name, enter it here.

    3. Course category: You don't have the option to change the category. If this course was manually requested and created and it is not in the category with your school name, email nethelp@4j.lane.edu and let us know what the school name category in which is should be moved.

    4. Visible: If you would like your students to see this course, select Show. If you aren't ready for your students to view this yet, select Hide, but don't forget to change this to Show when the course is ready for the students to have access.

    5. Course start date: If you have a date when this course will start, you can enter it here, or you can leave this blank.

    6. Course ID number: You don't have the option to change this setting.


  5. Description: Instructions are below the image.



    1. Course summary: You can enter the summary of the course here, but it's recommended to put the course summary in the first section of the course.

    2. Course summary files: If you have files you would like to include in the Course summary, drag and drop them here. But again, it's recommended to put the course summary in the first section of the course.


  6. Course format: Instructions are below the image.


    1. Format: If you would like each section to be a Topic, select Topic format. If you would each section to be Weekly, select Weekly format. If you are interested in a SCORM or Social format, click the question mark icon to the right of Format to find out what these mean.

    2. Number of sections: Select the number of sections (topics or weeks) that you will be offering in your course. If you end up with more or less than the number you select, return to this page to change this setting to the correct number.

    3. Hidden sections: If a section is hidden, meaning that a student can't see the section, you can select Hidden sections are shown in collapsed form where they will see a grayed out title but not be able to do anything in that section. Or you can choose Hidden sections are completely invisible so students can't see them at all. Once you make the section visible they will be able to see the items that are visible within the section.

    4. Course layout: If you would like all of your sections to appear on one page, select Show all sections on one page. If you would like just one section per page, select Show one section per page.


  7. Appearance: Instructions are below the image.


    1. Force theme: If you select Do not force, students will be able to select their own theme for this course. If you select a theme, they will only be able to view this course through the theme you selected.

    2. Force language: If this is an advanced foreign language class in which all of the students are completely coherent in this language, you can force the language, but if all of the students are not completely coherent, don't force the language.

    3. News items to show: This setting determines how many recent items appear in the latest news block on the course page. For example, news about when homework is due, reminders about quizzes, tests and exams, what to bring to class, if there is going to be a field trip, etc. Select the number of news items you would like to appear on the News list.

    4. Show gradebook to students: Students should be able to see their grades, so select Yes. If you select Yes, each student will only be able to see their own grades, not other students' grades.

    5. Show activity reports: Activity reports are available for each participant that shows their activity in the course, as well as listings of their contributions, such as forum posts or assignment submissions. These reports also include access logs. This setting determines whether a student can view their own activity reports via their profile page. By "activity in the course", this refers to how frequently and how long they go to this course, what they did when they were in the course, etc. This report involves more than just what the participant has completed. It also includes when they logged in, how long they were logged in, etc. There is a setting toward the bottom of this page called Completion Tracking that tracks what students have completed. If you would prefer that students not see a report of all of their activities in iPortal, don't activate this, and you can activate Completion Tracking below so they know what they have completed for this course.


  8. Files and uploads: This is the maximum size of a file that a student and teacher can upload. Choose the maximum file size needed throughout this term/semester/year that students and teachers will need to upload.


  9. Completion tracking: Students should be able to see their progress in this course (activities they have completed and those they haven't). We highly recommend that you select Yes so students are aware of what they have and have not completed.


  10. Guest access: Instructions are below the image.

    1. Allow guest access: This setting determines whether a user can access the course as a guest, without being required to enroll. If you would like guests to have access, select Yes. If not, select No.

    2. Password: If you selected Yes to allow guest access and would like to limit guest access to only those who know this password, enter the password in this field. To verify that you typed the password correctly, you can check the Unmask box. If you would like this course to be open to any guest, don't enter a password.


  11. Groups Settings: Groups are groups of students who will work together during this course on projects, activities, labs, etc.



    1. Group mode: There are three group mode options. No groups - There are no sub groups or group projects in this course. Separate groups - Each group member can only see their own group, others are invisible. Visible groups - Each group member works in their own group, but can also see other groups. Important Information: The group mode defined at course level is the default mode for all activities within the course. Each activity that supports groups can also define its own group mode if you don't set the group mode here. If the group mode is forced at course level, the group mode setting for each activity is ignored. It's recommended to select the Group mode at the activity area so there is flexibility to change the Group mode in different activities. If you opt to set the Group mode at each activity area, select No groups.

    2. Force group mode: If group mode is forced, then the course group mode is applied to every activity in the course. Group mode settings in each activity are then ignored.

    3. Default grouping: If you enabled Separate groups or Visible groups for Group mode, select the default grouping for this course by clicking the drop down menu to the right of None. If only None appears on the menu for Default grouping, go to the bottom of the Course Settings page and click the Save changes button and click here for instructions on how to create groups (groups of students) and groupings (categories of groups) for this course. The instructions will open in a different tab or window so you can return to these instructions when you are done creating groups. When you are finished creating the groups and groupings, return to the Course Settings page and select the Default grouping.


  12. Role Renaming: We recommend that you don't rename rolls.



  13. When you are finished with these settings, click the Save changes button at the bottom of the page.






Glossary Settings:

  1. If you have glossaries in the course you imported, to the right of the glossaries, click the Update icon.



  2. General Settings: Instructions are below the image.



    1. Name: Enter the title of this Glossary.
    2. Description: If you have an order in which students should read the Glossary, or some other description for this Glossary, enter the information in this box.
    3. Display description on course page: If you want the description to be displayed in the Topic/Week section, check this box. If not, leave it blank.
    4. Glossary type: Select Secondary glossary. A main glossary is a glossary in which entries from secondary glossaries can be imported. There can only be one main glossary in a course. After you have created all of your Secondary glossaries for this course, the best place to put the Main glossary is in the course description area.


  3. Entries Settings: Instructions are below the image.



    1. Approved by default: If the teacher is entering the terms and definitions in the glossary, keep this set to Yes. If students are entering the terms and definitions in the glossary, select No and entries require approving by a teacher before they are viewable by everyone.
    2. Always allow editing: If the teacher is entering the terms and definitions in the glossary, keep this set to No. If students are entering the terms and definitions in the glossary, if you select Yes, this allow the entries to be always editable. If you select No, students can only edit their entries during a configured editing time (usually 30 minutes).
    3. Duplicate entries allowed: If you select Yes, multiple entries can have the same concept name.
    4. Allow comments on entries: If you select yes, all participants with permission to create comments will be able to add comments to glossary entries.
    5. Automatically link glossary entries: If you select Yes, anywhere the glossary term appears in your course, there will be a link to the glossary entry for that term.


  4. Appearance Settings: Instructions are below the image.




    1. Display format: There are seven display formats. To figure out which one fits your glossary, click the question mark link to the right of Display format for a description of each format.
    2. Approval display format: If this is a glossary created by the teacher, select Default to the same as display format. If students are creating the definitions, you can select a different format once they are approved.
    3. Entries shown per page: Enter the number of glossary entries you would like shown per page.
    4. Show alphabet links: If you select Yes, students can browse the glossary by letters of the alphabet.
    5. Show 'ALL' link: If you select Yes, students can browse all entries at once.
    6. Show 'Special' link: If you select Yes, students can browse the glossary by special characters, such as @ and #.
    7. Allow print view: If you select Yes, students are provided with a link to a printer-friendly version of the glossary. The link is always available to teachers.


  5. Ratings Settings: Instructions are below this image.



    1. Roles with permission to rate: Managers, Teachers and Non-editing teachers have the rights to rate the glossary entries.
    2. Aggregate type: If you select No ratings, no ratings will be permitted. If you choose one of these aggregates, it will determine how the rating is evaluated based on multiple ratings entered for each glossary entry. You can click the question mark to the right of Aggregate type to see descriptions of each type of aggregate rating.
    3. Scale: If you selected No ratings, there is no option for this setting. If you selected an aggregate other than No ratings, you have the option of how to determine the grade by selecting the maximum grade someone can earn.
    4. Restrict ratings to items with dates in this range: If you have a range of dates when ratings can be entered, check the box and enter the dates and times.


  6. Common Module Settings: Instructions are below the image.



    1. Visible: If you select Show, this Glossary will be visible to all of the students in this course. If you select Hide, none of the students will be able to see or access this Glossary.
    2. ID Number: Setting an ID number provides a way of identifying the activity for grade calculation purposes. If the activity is not included in any grade calculation then the ID number field may be left blank. The ID number can also be set in the gradebook, though it can only be edited on the activity settings page.


  7. Restrict Access Settings: Instructions are below the image.



    1. Allow access from: If you have a time limit for when students can start accessing this Glossary, check the Enable box and enter the date and time when they can start to access this Glossary.
    2. Allow access until: If you have a time limit for when students can no longer access this Glossary, check the Enable box and enter the ending date and time until when they can access this Glossary.
    3. Grade condition: This setting determines any grade conditions which must be met in order to access this glossary. Multiple grade conditions may be set if desired. If so, the activity will only allow access when ALL grade conditions are met. If there are grade conditions that must be met for previous activities, select the activity in the drop down menu and enter the grade range that the student must have met. You can add additional grade conditions by clicking the Add 2 activity conditions to form button.
    4. User field: You can restrict access based on any field from the users profile. We recommend that this not be set if it is only students in this course that have access to this glossary.
    5. Activity completion condition: This setting determines any activity completion conditions which must be met in order to access the activity. Note that completion tracking must first be set before an activity completion condition can be set. Multiple activity completion conditions may be set if desired. If so, access to the activity will only be permitted when ALL activity completion conditions are met.
    6. While access is prevented: If you have made settings to prevent access to this glossary based on previous activities and/or grades, select how you would like the glossary to be hidden. If you select Show activity greyed-out, with restriction information, students will see what they need to accomplish before being able to access this glossary. If you select Hide the activity entirely in the course and gradebook, students who haven't meant the requirements to access this glossary won't even be aware that it exists. We recommend not selecting to hide the activity entirely.


  8. Activity Completion Settings: Instructions are below the image.



    1. Completion tracking: If you select Show activity complete when conditions are met, set the conditions below that must be met in order for this activity to be completed. If you select Students can manually mark this activity as completed or Do not indicate activity completion, you don't need to set conditions for this activity completion below this setting.
    2. Require grade: If a student must receive a grade before this activity is completed, check the box.
    3. Require checked-off: If a student is required to read all of the glossary entries in order for this activity to be considered complete, check the box and keep the setting at 100.
    4. Expect completed on: If you have a date by which students should have read this glossary, enter the date and check the Enable box.


  9. You now have completed all the settings. Click either the Save and return to course or the Save and display button.



  10. Go through all of your other glossaries to update the settings.




Lesson Settings

  1. If you have lessons in the course you imported, to the right of the lessons, click the Update icon.



  2. General Settings: For Name, enter the name of the lesson.



  3. Appearance Settings: Instructions are below this image.



    1. File pop-up: If there is a file you would like to add to this lesson that hasn't been uploaded, drag and drop the file to the window or click the Add link. If it has been uploaded, click the Files link and you will have access to the uploaded files and you can select a file to add to this lesson.
    2. Display ongoing score: If you plan on adding questions to this lesson after each new concept is presented to make sure they understood what they read, select Yes, and each page will display the student's points earned out of the total possible thus far. If a teacher takes this lesson, the ongoing score will not appear because the teacher doesn't receive a grade.
    3. Progress bar: If you select Yes, a bar is displayed for each enrolled student at the bottom of lesson pages showing approximate percentage of completion. If a teacher takes this lesson, the progress bar won't appear.
    4. Display left menu: If you select Yes, a list of pages is displayed on the left side of the lesson pages.
    5. Slideshow: If you select Yes, the lesson is displayed as a slideshow, with a fixed width and height.
    6. Maximum number of answers: If you plan on adding multiple choice questions to the lesson, enter that maximum number of answers that will appear on the multiple choice list.
    7. Use default feedback: If you select Yes, when a response is not found for a particular question, the default response of "That's the correct answer" or "That's the wrong answer" will be shown.
    8. Link to next activity: If you want to create a link after this lesson is completed to the next activity, select it from the list if you have created it already. If you haven't, after you create it, come back to these settings and select the activity and this link will appear at the end of the lesson.


  4. Availability Settings: Instructions are below this image.



    1. Available from: If you have a time limit when students can access this lesson, check the Enable box and enter the date and time when they can start accessing this lesson.
    2. Available to: If you have a time limit when students can access this lesson, check the Enable box and enter the date and time when they can no longer access this lesson.
    3. Time limit: If you have a time limit for how long a student can view this lesson, check the Enable box and enter the number of minutes they can access this lesson.
    4. Password protected lesson: If you select Yes, a password is required in order to access the lesson.
    5. Password: If you selected Yes for Password protected lesson, enter the password here.


  5. Prerequisite Lesson Settings: Instructions are below this image.



    1. Dependent on: If this is the first lesson for this course, there will be no option to select. If this is the case, skip these settings and go to the next set of settings. If this is not the first lesson for this course, if you select a previous lesson, this setting allows access to this lesson to be dependent upon a student's performance in a previous lesson in the same course. Any combination of time spent, completed or "grade better than" may be used.
    2. Time spent: If you have a required amount of time to be spent on the lesson you selected above, enter the number of minutes.
    3. Completed: If the lesson you selected needs to be completed before starting this lesson, check this box.
    4. Grade better than (%): If you have a grade minimum earned for the lesson you selected above, enter the percentage in this field.


  6. Flow Control Settings: Instructions are below this image.




    1. Allow student review: If you select Yes, students can navigate through the lesson again from the start.
    2. Provide option to try a question again: If you select Yes, when a question is answered incorrectly, the student is given the option to try it again for no point credit, or continue with the lesson.
    3. Maximum number of attempts: This setting specifies the maximum number of attempts allowed for each question. If answered incorrectly repeatedly, when the maximum is reached, the next page of the lesson is displayed.
    4. Action after correct answer: If you select Normal- Follow lesson path the student will be taken to the next lesson page. We recommend that you select this option.
    5. Number of pages to show: This setting specifies the number of pages shown in a lesson.


  7. Grade Settings: Instructions are below this image,



    1. Grade: Since you haven't created the lesson yet, you may not know the total grading if you plan to add questions for students to answer. You can leave this at 100 and once you are finished creating the lesson, come back and set the maximum number of points a student can earn if they get all the questions correct.
    2. Grade category: If you have created grade categories for this course, select the category in which this grade will be submitted.


  8. Common Module Settings: Instructions are below this image.



    1. Visible: If you would like this lesson to appear, select Show. If not, select Hide.
    2. ID Number: Setting an ID number provides a way of identifying the activity for grade calculation purposes. If the activity is not included in any grade calculation then the ID number field may be left blank. The ID number can also be set in the gradebook, though it can only be edited on the activity settings page.


  9. Restrict Access Settings: Instructions are below this image.



    1. Allow access from: If you would like to set a date and time when students can access this lesson, check the box next to Enable and enter the date and time when they can access this lesson.
    2. Allow access until: If you would like to set a date and time to when students can access this lesson, check the box next to Enable and enter the date and time when they can no longer access this lesson.
    3. Grade condition: If you have a grade requirement if a previous activity in this course that students must achieve before accessing this lesson, select the activity and enter the grade range. You can add additional grade conditions by clicking the Add 2 grade conditions to form button.
    4. User field: You can restrict access based on any field from the users profile. You can add additional user field restrictions by clicking the Add 2 user field conditions to form button.
    5. Activity completion condition: If there are previous activities in this course that need to be completed before students can access this lesson, select the activity. You can add additional activities to complete by clicking the Add 2 activity conditions to form button.
    6. While access is prevented: If you made any restrictions, select how you would like this lesson to be hidden... gray with restriction information (why the student can't access it yet), or completely hidden in the course and grade book.


  10. Activity Completion Settings: Instructions are below this image.



    1. Completion tracking: If you don't select Do not indicate activity completion, activity completion is tracked, either manually (if you select Students can manually mark the activity as completed) or automatically (if you select Show activity as complete when conditions are met). Multiple conditions may be set if desired. If so, the activity will only be considered complete when ALL conditions are met. A tick next to the activity name on the course page indicates when the activity is complete.
    2. Require view: If students are required to view this lesson in order to complete this lesson, check this box.
    3. Require grade: If students are required to receive a grade from this lesson in order to complete this lesson, check this box.
    4. Expect completion on: If you have a date and time when students are supposed to complete this activity, check the Enable box and enter the date and time.


  11. Click the Save and display button.



  12. Go through all of your other lessons to update the settings.